Meeting Coordinator Part-time Contract Position

The Wisconsin Conference United Church of Christ is seeking a Meeting Coordinator to plan and implement its annual meeting.

This is a part-time contract position with hours varying throughout the year, with a total annual time commitment around 300 hours.  We’re looking for a long-term commitment for this very important Conference event.  This is an ideal engagement for someone who desires flexible hours and working from home. Hours are lightest in summer and heaviest in January through early June.

The Meeting Coordinator is responsible for the planning and execution of the Conference’s 400+ attendance annual meeting from start to finish, including four days of workshops, business meetings, exhibits and gatherings.  Working with Conference staff and volunteers, this person is responsible for annual meeting program development, meeting schedules and agendas, securing venue and outside contractors, communications planning and implementation, meeting materials development, speaker recruitment, registration, volunteer recruitment, implementation logistics and meeting evaluation. If it becomes necessary, the meeting planner will develop and execute plans to deliver a virtual annual meeting, utilizing online technologies.

Requirements include at least two years successful meeting and event planning experience with medium to large events, and an associate’s degree or above.  Exceptional organizational and project management skills and strong attention to detail are essential.  Excellent written and verbal communications skills as well as proficiency in Microsoft Office Suite and online meeting platforms are required. Candidates must be able to manage multiple priorities and meet deadlines.  Candidates must be available for overnight travel (in-state) for the four days of the annual meeting, typically the first or second weekend of June.

Please note:  This is an outside contractor position (not an employee).

Download the job description for full details and requirements. Deadline to apply: August 22.

Send all inquiries and applications, including resume and cover letter, to Nola Risse-Connolly, or to the address below, marked “Meeting Coordinator.” No phone calls please.

Wisconsin Conference United Church of Christ
4459 Gray Road, DeForest, WI 53532

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